Payroll Specialist

As part of the continued growth and development of our Finance team in the MDPI Poland office, we are currently seeking a skilled Payroll Specialist to join our organization.

The Payroll Specialist oversees the accuracy and effectiveness of payroll processes delivered by external providers while supporting financial reporting and cost control activities. The role ensures correct calculation of salaries, taxes, and contributions, provides expert guidance on payroll-related matters, and collaborates with finance, HR, and external partners to maintain regulatory alignment. Through detailed analysis and oversight, the position supports risk mitigation and operational efficiency.

This is a fully in-office role based in Kraków.

Core Responsibilities

• Ensuring accuracy and compliance of payroll processes carried out by an external service provider.
• Overseeing correct calculation of salaries, taxes, and contributions, including verification of compliance with applicable laws and limits.
• Providing subject matter support to employees regarding labor law, taxes, and payroll calculations.
• Preparing payroll and financial reports for management and the finance department.
• Managing internal financial reporting and preparing cost analyses and financial summaries.
• Maintaining financial and accounting documentation and updating relevant spreadsheets and records.
• Participating in projects related to the Company Social Benefits Fund (ZFŚS), including annual budget calculation and cooperation with HR and legal advisors.
• Supporting managers and international teams in interpreting local regulations.
• Ensuring accuracy of ZUS, PIT, and PFRON declarations and comparing them with payroll data.

Requirements

• Degree in Finance, Accounting, Business Administration, or related fields.
• 2 to 5 years of experience in Payroll, Finance, or Accounting roles in Poland.
• Good communication skills in English and Polish.
• Working knowledge of Polish Labour Code, Social Security regulations, and tax laws.
• Proficiency in Microsoft O365, particularly Excel (Intermediate level).
• Familiarity with payroll systems such as Enova or similar is an advantage.
• General knowledge of financial reporting and accounting principles.
• Excellent attention to detail and high level of accuracy and confidentiality.
• Proactive approach to problem-solving and process improvement.
• Professional communication skills and a sense of responsibility.

What We Offer

• Private medical care (fully covered).
• MultiSport card (partially covered).
• Team building activities.
• Working in an international environment.
• Contributing to the academic community.

If you are interested in this position, we look forward to receiving your complete application. Please submit your CV in English. We look forward to welcoming you to our Krakow office.

About MDPI

Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers, collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high-quality research is freely accessible to readers across the globe.

Initiatives
At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find below a list of our main platforms:
https://www.mdpi.com/
https://sciprofiles.com/
https://sciforum.net/
https://www.scilit.net/
https://www.preprints.org/
https://encyclopedia.pub/
https://www.mdpi.com/books/

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