Purchase Manager

Job Title Purchase Manager

Department Purchase / Procurement

Location Kolkata Head Office (office-based role)

Units - 4 units

The Purchase Manager will own end-to-end procurement for these units: raw materials, packaging materials, engineering spares and consumables, and equipment and machinery. Much of the buying is varied, lower-volume engineering items (actuators, valves, sensors, mechanical parts) purchased without a bulk bill of quantities. The role needs someone who can run this independently, build and manage a strong vendor base, and keep the plants supplied on time at the right cost.

KEY RESPONSIBILITIES

• Plan and execute purchase of raw materials, packaging materials, engineering spares and consumables for all units from the Kolkata Head Office.
• Procure equipment and machinery, including sourcing, technical-commercial comparison and negotiation.
• Identify, develop and manage vendors across West Bengal, Delhi/NCR and other regions; maintain an up-to-date vendor database.
• Negotiate prices, payment terms and delivery terms; finalise purchase orders and rate contracts.
• Carry out price comparisons, cost analysis and benchmarking to achieve cost savings.
• Coordinate with plant teams on requirements, delivery schedules and follow-ups to ensure on-time supply.
• Ensure vendor compliance and material quality; evaluate and rate vendor performance.
• Reconcile vendor invoices against POs and receipts, and approve bills for payment.
• Monitor inventory levels with the plants to support healthy inventory turnover.
• Manage and guide the purchase team of 2 members.
• Maintain purchase records in the ERP and prepare regular purchase MIS for management.

KEY PERFORMANCE INDICATORS

Specific targets will be finalised with the selected candidate at joining.

• Cost savings
• On-time delivery %
• Inventory turnover
• Vendor quality rating
• Procurement cycle time (requisition to receipt)

EDUCATION

• Mandatory: B.Com, or a degree / specialisation in purchase, procurement or supply chain management.

EXPERIENCE

• Mandatory: 7-9 years in purchase / procurement in a manufacturing company.
• Mandatory: Not more than 3 employers in total career.
• Mandatory: Currently or previously working in a Head Office purchase function that buys for factories at multiple locations across India.
• Mandatory: Experience in an organised, process-driven company with turnover of ₹50-60 Crore or above, handling purchase independently.
• Mandatory: Hands-on purchase of engineering spares and consumables (e.g. actuators, valves, sensors, mechanical items) in varied, non-bulk quantities.

MANDATORY SKILLS

• Vendor knowledge: Established vendor network in West Bengal, Delhi/NCR and other industrial regions.
• Negotiation: Strong commercial negotiation with vendors.
• ERP: Working experience on any procurement ERP. (Training on the company's system will be provided.)
• Tally: Vendor ledger / invoice reconciliation.
• MS Excel: Intermediate level (e.g. VLOOKUP, pivot tables) for price comparisons, spend analysis and purchase reports.
• Analysis: Vendor database management and cost analysis / benchmarking.
• Languages: English and Hindi (spoken and written).

working at a client of randstad india

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